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Project Management – The Basics

Project overviews define why a project is taking place, what are the business plans, and what the business benefits. A well spent time in planning a project will reduce cost, duration and the quality of the project. A project overview statement gives the following information:

  • Project name and date
  • Revision history and versions: includes the date when changes were made & who made the changes.
  • Sponsor or Customer
  • Project Manager
  • Project Objective: describes what the project is going to achieve.
  • Time estimate: includes the time each team member will spend on that project.
  • Total costs: includes the capital items and expense items.
  • Project classification matrix
  • Assumptions: includes events that are required for the completion of the project but is outside the control of the project team.
  • Risks: includes circumstances which can have an adverse impact on the project.
  • Obstacles or constraints: includes fixed budget, limited resources etc.
  • Supporting documents: includes copies of business plans, policies, and guidelines.
  • Approval: includes signatures from concerned project holders

 

Various Online Project Management tools has raised with the application of latest management techniques and systems to execute a project from start to end, to maintain quality, time and cost

 

Privately run business with a limited number of people fall under the category small business. Even small business needs applications such as email, accounting software’s, contact managers, task management etc to execute their task. But these tools are interdependent on the software’s already installed in one’s system.

  • Windows 7 is the most advanced desk operating system; with windows 7, business professionals work faster and smarter with this operating system.
  • Accessing and organizing information can be done very easily with the help of MS office tools namely Excel, WinWord. These tools actually help one to review information quickly, share and communicate with other team members.
  • Messaging service, collaboration, security-enhanced internet access, and protected data storage are features of networking and servers. One such example is Windows business server edition 2003.
  • To obtain quick results, build windows, web, and mobile, communicate and share more with teams, and ensure quality, one can opt for developer tools namely Visual studio 2005

 

 

To plan, monitor, and report on the project the software, Project Manager Software is used. In understanding the actual versus the planned progress in a project this software helps. One can login from anywhere since it is a web based system. The features of this software are as follows:

  • Dashboard: Through online, one can get a graphical view of the task status. This is used in customizing the dashboard which gives a unique way to view the project. Different projects can be viewed at the same time with the help of group portfolio.
  • Project planner: Creation and sharing of plans are done using this. Scheduling tasks and assigning resources online can be done using this.
  • Intelligent reporting: With the information needed one can configure the project status reports.
  • Manage teams: Creating teams, assigning tasks, and reallocating tasks can be done using this.
  • Track results: Progress of the projects against schedules can be viewed.
  • Collaborate online: Sending emails to people in projects, sharing documents, images and adding comments can be done

 

 

Information about programs and processes that run on one’s computer is given by Task Manager. Status of the running programs and end programs that have stopped responding can be viewed. Graphs and data on CPU and the amount of memory used can be viewed. If multiple persons have connected, who has connected, who is doing the specific task information can be viewed and also messages can be sent. Various tabs are used and they are as follows:

  • Application tab: Updating data, ending a program, starting a new program, switching between programs can be done using this.
  • Process tab: Assigning a process, changing the priority of running programs, ending a process, sorting the list of processes and column headings processes can be done using this.
  • Performance tab: Viewing graphs, number of processes running, updating task manager, changing display option and performance field’s overview can be done using this.
  • Networking tab: Quality and availability of the network connection can be viewed. Also graphical representation of the network performance can be displayed.
  • User tab: Users who can access the computer, client name, and session providing the name to perform task like sending messages to others or getting connected to other’s session can be displayed using this

 

With the help of various software’s, one can actually run the business without any hassles

 

Article by William Todd of dooster.net, a website with the best task management information on the web.

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